Privacy policy
Privacy policy
Status February 2023
Table of contents
- Name and address of the responsible person
- Contact details of the data protection officer
- General information on data processing
- Rights of the data subject
- Provision of the website and creation of the log files
- Cookies use
- Email contact
- Contact form
- Application by email
- Company websites
- Use of company presences in job-oriented networks
- Hosting
- Plugins used
I. Name and address of the responsible person
The controller within the meaning of the General Data Protection Regulation (GDPR) and other data protection regulations is:
FREQCON GmbH
Bürgerwiesenweg 5
27336 Rethem
Germany
05165-2917600
info@freqcon.com
www.freqcon.com
II. contact details of the data protection officer
The data protection officer of the controller is:
DataCo Ltd.
Dachauer Street 65
80335 Munich
Germany
+49 89 7400 45840
www.dataguard.de
III. General information on data processing
- Scope of the processing of personal data
As a matter of principle, we only process personal data of our users to the extent that this is necessary for the provision of a functional website as well as our content and services. The processing of personal data of our users is regularly carried out only with the consent of the user. An exception applies in those cases in which obtaining prior consent is not possible for factual reasons and the processing of the data is required by legal regulations.
- Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations of personal data, Art. 6 para. 1 p. 1 lit. a DSGVO as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 p. 1 lit. b DSGVO as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
Insofar as the processing of personal data is necessary for the fulfillment of a legal obligation to which our company is subject, Art. 6 para. 1 p. 1 lit. c DSGVO as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 p. 1 lit. d DSGVO as the legal basis.
If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the former interest, Art. 6 para. 1 p. 1 lit. f DSGVO as the legal basis for the processing.
- Data deletion and storage period
The personal data of the data subject shall be deleted or blocked as soon as the purpose of the storage ceases to apply. In addition, storage may take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or fulfillment of a contract.
IV. Rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
- The right of access (Art. 15 GDPR)
You have the right to request confirmation from us as to whether personal data concerning you is being processed.
If this is the case, you have a right of access to this data and to the following information:
- Processing purposes
- Categories of personal data
- Recipients or categories of recipients
- Planned storage duration or the criteria for determining this duration
- the existence of the rights of rectification, cancellation or restriction or opposition
- Right of appeal to the competent supervisory authority
- Origin of the data (if collected from a third party)
- Existence of automated decision-making including profiling with meaningful information about the logic involved, the scope and the effects to be expected
- Transfer of personal data to a third country or international organization
- Right of rectification (Art. 16 DSGVO)
If your personal data is incorrect or incomplete, you have the right to request that the personal data be corrected or supplemented without delay.
- Right to restriction of processing (Art. 18 DSGVO)
If one of the following conditions is met, you have the right to request restriction of the processing of your personal data:
- You dispute the accuracy of your personal data for a period of time that allows us to verify the accuracy of the personal data.
- In the context of unlawful processing, refuse the erasure of personal data and request instead the restriction of the use of personal data.
- We no longer need your personal data for the purposes of processing, but you need your personal data for the assertion, exercise or defense of your legal claims or
- after you have objected to the processing, for the duration of the examination as to whether our legitimate reasons outweigh your reasons.
- Right to erasure (“right to be forgotten”) (Art. 17 GDPR)
If one of the following reasons applies, you have the right to request immediate deletion of your personal data:
- Your data is no longer necessary for the processing purposes for which it was originally collected.
- you withdraw your consent and there is no other legal basis for the processing.
- You object to the processing and there are no overriding legitimate grounds for the processing or you object in accordance with. Art. 21 par. 2 GDPR.
- Your personal data is processed unlawfully.
- The deletion is necessary for compliance with a legal obligation under Union law or the law of the member state to which we are subject.
- The personal data have been processed in relation to information society services offered pursuant to Article 8 para. 1 DSGVO collected.
Please note that the above reasons do not apply insofar as the processing is necessary:
- To exercise the right to freedom of expression and information;
- To fulfill a legal obligation or to perform a task that is in the public interest and to which we are subject.
- For reasons of public interest in the area of public health.
- For archival purposes in the public interest, scientific or historical research purposes, or statistical purposes.
- for the assertion, exercise or defense of legal claims.
- Right to data portability (Art. 20 DSGVO)
You have the right to receive your personal data in a structured, common and machine-readable format or to request the transfer to another controller.
- Right to object to certain data processing (Art. 21 GDPR)
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6 para. 1 p. 1 lit. e or f DSGVO is carried out. This also applies to profiling based on these provisions.
If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling, insofar as it is related to such direct marketing.
- Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority if you consider that the processing of personal data concerning you infringes the GDPR. The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR. A list of the supervisory authorities with local jurisdiction in Germany can be found on the website of the Federal Commissioner for Data Protection at the following link: https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html
V. Provision of the website and creation of the log files
- Description and scope of data processing
Each time you visit our website, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected:
- Information about the browser type and version used
- The operating system of the user
- The IP address of the user
- Date and time of access
- Websites from which the user’s system accesses our website
This data is stored in the log files of our system. This data is not stored together with other personal data of the user.
- Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 p. 1 lit. f GDPR.
- Legal basis for data processing
The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 p. 1 lit. f GDPR.
- Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.
- Possibility of opposition
The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. The user may object to this. Whether the objection is successful is to be determined within the framework of a balancing of interests.
VI. use of cookies
- Description and scope of data processing
When you visit our website, we use technical tools for various functions, in particular cookies, which can be stored on your terminal device. When you call up our website and at any time later, you have the choice of whether you generally allow cookies to be set or which individual additional functions you would like to select. You can make changes in your browser settings or via our Consent Manager. Cookies are text files or information in a database that are stored on your hard drive and associated with the browser you are using so that certain information can flow to the entity that sets the cookie. Below we describe what kind of cookies we use:
We use technically necessary cookies, which are required for the technical structure of the website. Without these cookies, our website cannot be displayed (completely correctly) or the support functions are not possible.
The following data is stored and transmitted by the technically necessary cookies:
- Language settings
- Frequency of page views
- Purpose of data processing
The purpose of using technically necessary cookies is to ensure the functionality of our website. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.
For the following applications we need the technically necessary cookies:
- Adoption of language settings
- Legal basis for data processing
The provisions of the Telecommunications Telemedia Data Protection Act (TTDSG) are relevant for the storage of information in the end user’s terminal equipment and/or access to information already stored in the end user’s terminal equipment. If the setting and reading of cookies is technically necessary, this is done to ensure the functionality of our website. In this case, the storage of and access to cookies on your terminal equipment is based on § 25 para. 2 No. 2 TTDSG. This storage and access to the information in your terminal equipment is intended to facilitate your use of our website and to provide you with our services as you have requested. Some functions of our website also do not work without the use of these cookies and could therefore not be offered. The cookies are generally deleted after the end of the session (e.g. logging out or closing the browser) or after the expiry of a specified duration. Information about different storage periods for cookies can be found in the following sections of this privacy policy.
VII. email contact
- Description and scope of data processing
On our website it is possible to contact us via the provided email address. In this case, the user’s personal data transmitted with the email will be stored.
The data will be used exclusively for the processing of the conversation.
- Purpose of data processing
In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data.
- Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is to respond optimally to your request that you send by e-mail.
If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.
- Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified.
- Possibility of opposition
If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.
I have read the privacy policy. I agree that my data will be collected and stored electronically in order to respond to my request. Note: You can revoke your consent for the future at any time by sending an e-mail to info@freqcon.com.
All personal data stored in the course of contacting us will be deleted in this case.
- Description and scope of data processing
A contact form is available on our website, which can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask will be transmitted to us and stored.
At the time of sending the message, the following data will be stored:
- Email address
- Name
- First name
- Date and time of contact
- Purpose of data processing
The processing of personal data from the input mask of the contact form or via the provided e-mail address serves us solely to process the contact.
The other personal data processed during the submission process are used to prevent misuse of the contact form and to ensure the security of our information technology systems.
- Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 p. 1 lit. f GDPR. Our legitimate interest is to optimally respond to your inquiry that you send to us via contact form. If the email contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 p. 1 lit. b GDPR.
- Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified.
- Possibility of opposition
If the user contacts us via the input mask in the contact form, he can object to the storage of his personal data at any time.
I have read the privacy policy. I consent to my data being collected and stored electronically in order to respond to my inquiry. Note: You can revoke your consent at any time for the future by emailing info@freqcon.com. *
All personal data stored in the course of contacting us will be deleted in this case.
IX. Application by email or contact form
- Scope of the processing of personal data
An application form is available on our website, which can be used for electronic applications.
If an applicant uses this option, the data entered in the input mask will be transmitted to us and stored. These data are:
- Salutation
- First name
- Name
- Phone / mobile number
- E-mail address
- Salary requirements
- Resume
- Testimonials
- Other personal data communicated voluntarily in the application process
Alternatively, you can also send us your application by e-mail. In that case, we collect your e-mail address and the data you provide in the e-mail.
- Purpose of data processing
The processing of personal data from your application email serves us solely to process your application.
- Legal basis for data processing
The legal basis for the processing of your data is the contract initiation which takes place at the request of the data subject, Art. 6 para. 1 p. 1 lit. b Alt. 1 DSGVO and § 26 para. 1 P. 1 BDSG.
- Duration of storage
- Exercise your rights
The applicant has the possibility to object to the processing of personal data at any time. If the applicant contacts us by e-mail at info@freqcon.com, he or she can object to the storage of his or her personal data at any time. In such a case, the application can no longer be considered.
All personal data stored in the course of electronic applications will be deleted in this case.
X. Company appearances
Use of corporate presences in social networks
Instagram:
Instagram, Part of Meta Platforms Ireland Ltd, 4 Grand Canal Square Grand Canal Harbour, Dublin 2 Ireland
On our company page we provide information and offer Instagram – users the possibility of communication. If you carry out an action on our Instagram company website (e.g. comments, posts, likes, etc.), it is possible that you make personal data (e.g. clear name or photo of your user profile) public. However, since we generally or to a large extent have no influence on the processing of your personal data by the Instagram companies co-responsible for the FREQCON GmbH – corporate presence, we cannot make any binding statements regarding the purpose and scope of the processing of your data.
We use our corporate presence in social networks for communication and information exchange with (potential) customers. In particular, we use the corporate presence.
In this context, publications about the company’s presence may include the following content:
- Information about products
- Information about services
- Advertising
- Employee expectations & daily work routine
Every user is free to publish personal data through activities.
Insofar as we process your personal data in order to evaluate your online behavior, offer you sweepstakes or conduct lead campaigns, this is done on the basis of your express declaration of consent, Art. 6 para. 1 p. 1 lit. a, Art. 7 DSGVO. The legal basis for the processing of personal data for the purpose of communication with customers and interested parties is Art. 6 para. 1 p. 1 lit. f GDPR. Our legitimate interest is to answer your request in the best possible way and to provide you with the requested information. If the contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.
The data generated by the company website is not stored in our own systems.
For the processing of your personal data in third countries, we have appropriate safeguards in the form of standard data protection clauses in accordance with. Art. 46 par. 2 lit. c GDPR provided for. A copy of the standard data protection clauses can be requested from us.
You can object at any time to the processing of your personal data that we collect in the course of your use of our Instagram – company presence and assert your data subject rights as set out in IV. of this privacy policy. To do this, send us an informal email to not by mail. Employees can contact HR / Marketing directly. \n For more information on the processing of your personal data by Instagram and the corresponding objection options, please click here:
Instagram: https://help.instagram.com/519522125107875
XI. Use of company presences in job-oriented networks
- Scope of data processing
We use the possibility of company appearances in professionally oriented networks. We maintain a company presence on the following professional networks:
LinkedIn:
LinkedIn, Unlimited Company Wilton Place, Dublin 2, Ireland
XING:
XING SE, Dammtorstraße 30, 20354 Hamburg, Germany
On our site we provide information and offer users the opportunity to communicate.
The company website is used for job applications, information/PR and active sourcing.
We do not have any information on the processing of your personal data by the companies jointly responsible for the corporate presence. For more information, please see the privacy policy of:
LinkedIn:
https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv
XING:
https://privacy.xing.com/de/datenschutzerklaerung
If you carry out an action on our company website (e.g. comments, posts, likes, etc.), it is possible that you make personal data (e.g. clear name or photo of your user profile) public.
- Legal basis for data processing
The legal basis for the processing of personal data for the purpose of communication with customers and interested parties is Art. 6 para. 1 S.1 lit. f GDPR. Our legitimate interest is to answer your request in the best possible way and to provide you with the requested information. If the contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.
- Purpose of data processing
Our corporate website serves to inform users about our services. In doing so, every user is free to publish personal data through activities.
- Duration of storage
We store your activities and personal data published via our corporate website until you revoke your consent. In addition, we comply with the statutory retention periods.
- Possibility of opposition
You can object at any time to the processing of your personal data that we collect in the course of your use of our corporate presence and assert your data subject rights as stated under IV. of this data protection declaration. To do so, send us an informal email to the email address listed in this privacy policy.
You can find more information about exercising your rights here:
LinkedIn:
https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv
XING:
https://privacy.xing.com/de/datenschutzerklaerung
XII. Hosting
The website is hosted on servers of a service provider contracted by us.
Our service provider is:
Host Europe GmbH
c/o WeWork Friesenplatz 4
50672 Cologne
The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The information stored is:
- Browser type and version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Date and time of the server request
- IP address
This data is not merged with other data sources. The collection of this data is based on Art. 6 para. 1 lit. f GDPR. Our legitimate interest for processing this data is to display our website without errors and to optimize its functions.
The location of the website’s server is geographically in France.
XIII Plugins used
We use plugins for various purposes. The plugins used are listed below.
When using the plugins marked with third country transfer or USA, personal data may be transferred to servers of third countries outside the EU, such as e.g. the United States. the USA, are transferred. The legal basis for this transfer is consent pursuant to Art. 6 para. 1 p. 1 lit. a GDPR. The United States of America does not provide an adequate level of data protection based on a decision of the European Union. The main risk of the transfer lies in the obligation of the plug-in providers to make user data accessible to American authorities under certain circumstances. An order processing contract with standard contractual clauses is currently in place with all providers in order to make the third-country transfer as data-protection-friendly and secure as possible. Adjustments to the ECJ ruling of 16.07.2020 (Schrems II, ref. C-311/18) including additional safeguards are currently being sought by us. A copy of the standard data protection clauses can be requested by sending us an informal e-mail.
Use of LinkedIn
1. scope of the processing of personal data
We use functions of the network LinkedIn. The provider is LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland (hereinafter referred to as LinkedIn). Each time one of our pages containing LinkedIn functions is accessed, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited our web pages with your IP address. If you click the “Recommend Button” of LinkedIn and are logged into your account at LinkedIn, it is possible for LinkedIn to assign your visit to our website to you and your user account. Personal data can be stored and evaluated, especially the activity of the user (in particular, which pages have been visited and which elements have been clicked on) and device and browser information (in particular, the IP address and the operating system).
We would like to point out that we, as the provider of the pages, have no knowledge of the content of the transmitted data or its use by LinkedIn. For more information on the processing of data by LinkedIn, click here:
https://www.linkedin.com/legal/privacy-policy
- Purpose of data processingThe use of the LinkedIn plugin serves the user-friendliness of our online presence.
- Legal basis for the processing of personal dataThe legal basis for the processing of users’ personal data is, in principle, the user’s consent pursuant to Art. 6 para. 1 S.1 lit. a GDPR.
- Duration of storageYour personal information will be stored for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.
- Revocation and removal optionYou have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
You can prevent the collection as well as the processing of your personal data by LinkedIn by preventing third-party cookies from being stored on your computer, using the “Do Not Track” function of a supporting browser, disabling the execution of script code in your browser, or using a script blocker such as NoScript (https://noscript.net/) or Ghostery (https://www.ghostery.com) in your browser. Furthermore, the transmission can be prevented by logging out of your LinkedIn account before accessing our website.
You can use the links below to disable LinkedIn’s use of your personal data:
https://www.linkedin.com/psettings/guest-controls
For more information on opt-out and removal options vis-à-vis LinkedIn, please visit:
https://www.linkedin.com/legal/privacy-policy
Use of Matomo
1. scope of the processing of personal data
We use the open source tracking tool Matomo(https://matomo.org/) to analyze the surfing behavior of our users. Matomo sets a cookie on your computer. Personal data may be stored and analyzed, in particular the activity of the user (especially which pages have been visited and which elements have been clicked on), device and browser information (especially the IP address and the operating system), data about the displayed advertisements (especially which advertisements have been displayed and whether the user has clicked on them) and also data from advertising partners (especially pseudonymized user IDs).
The software is set so that the IP addresses are not stored completely, but 2 bytes of the IP address are masked for anonymization (Ex: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer. The data is stored in our MySQL database, logs or reporting data is not sent to Matomo servers.
For more information on the processing of data by Matomo, click here:
https://matomo.org/privacy-policy/
- Purpose of data processingThe processing of users’ personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our online presence. This helps us to constantly improve our online presence and its user-friendliness.
- Legal basis for the processing of personal dataThe legal basis for the processing of users’ personal data is, in principle, the user’s consent pursuant to Art. 6 para. 1 S.1 lit. a GDPR.
- Duration of storageYour personal information will be stored for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.
- Revocation and removal optionYou have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
You can prevent the collection as well as the processing of your personal data by Matomo by preventing third-party cookies from being stored on your computer, using the “Do Not Track” function of a supporting browser, disabling the execution of script code in your browser, or using a script blocker such as NoScript (https://noscript.net/) or Ghostery (https://www.ghostery.com) in your browser.
With the following link you can deactivate the processing of your personal data by Matomo:
https://matomo.org/privacy-policy/
For more information on objection and removal options vis-à-vis Matomo, please see:
https://matomo.org/privacy-policy/
Use of Xing Share Button
1. scope of the processing of personal data
Our online presence uses the XING Share button, of XING SE, Dammtorstraße 29-32, 20354 Hamburg, Germany. When you access this website, a connection is briefly established via your browser to servers of XING SE (hereinafter referred to as: XING), with which the “XING Share Button” functions (in particular the calculation/display of the counter value) are provided. These servers are configured to be particularly privacy-friendly. Thus, no data is stored about the call of visitors, from which a direct personal reference could be derived. In particular, XING does not store IP addresses of visitors to websites that include the XING Share button. You can find more information about the processing of data by XING here:
https://www.xing.com/app/share?op=data_protection
- Purpose of data processingThe integration of the “XING Share Button” serves to improve the user-friendliness of our online presence. When you click this button, you will be redirected to the XING homepage. If you are logged in to your profile, you can recommend the link to our online presence.
- Legal basis for the processing of personal dataThe legal basis for the processing of users’ personal data is, in principle, the user’s consent pursuant to Art. 6 para. 1 S.1 lit. a GDPR.
- Duration of storageYour personal information will be stored for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.
- Revocation and removal optionYou have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
You can prevent the collection as well as the processing of your personal data by XING by preventing third-party cookies from being stored on your computer, using the “Do Not Track” function of a supporting browser, deactivating the execution of script code in your browser, or using a script blocker such as NoScript (https://noscript.net/) or Ghostery (https://www.ghostery.com) in your browser.
For more information on objection and removal options vis-à-vis XING, please visit:
https://www.xing.com/app/share?op=data_protection
Change of our privacy policy
We reserve the right to make changes to this privacy policy at any time. The privacy policy is updated regularly and any changes are automatically posted on our website.
This privacy policy was created with the support of DataGuard.
